Team Payment Policy

How Team Payment Works


How Team Payment Works

The Captain is always responsible for payment of the League Fee and Team Balance.  The deposit will be lost if you cancel your team less than 7 days before the start of the league. If your team cancels after Week 1 of a season, additional fees will apply.


Register and Deposit

Upon registration, the Captain will be required to submit payment information, and will be charged the league's deposit upon Confirmation in the league.  The deposit varies depending on the league.  The card used for this deposit will NOT be charged again by iBeach unless there is a remaining balance after your first game.





Payment Timeline

Once your team deposit has been secured, you have until the day of your team's first game to pay your remaining balance.  The most common ways to pay off your Team Balance are:

  •  Send TeamPayer requests to your other teammates and have them each pay what you determine their portion of the team fee. As each player pays, your team balance will be reduced.
  • Collect money manually from your team and then pay the balance off through your Captain's Page online at any time before Week 1.
  •  Have your company mail a check to the corporate office.

If a balance still exists the day after your first game, the Captain's card on file will be automatically charged for the remainder of the team balance. If this card declines, late fees may apply and a team may be removed from the full season schedule.




iBeach DOES NOT ACCEPT CASH OR CHECKS & NO LONGER ACCEPTS VENMO OR PAYPAL.   In special circumstances, corporate checks can be mailed to the office.


Sending a “TeamPayer REQUEST” to a teammate on your roster is NOT the same as paying your team fee. If your players do not pay the requests you have sent them, then you are still responsible for that portion of the team fee at the end of the week #1 game.

iBeach will NEVER track down your teammates to pay off your team balance.  You choose them as teammates…  choose wisely.

Teams canceling after Week 1 of the season will lose the deposit plus the pro-rated fee of Week 1 games.  Teams canceling after Week 3 of a season will not receive any refund.


Late Payments

If any league payment has not been finalized by Week 2 (including cards that have expired or failed to process for any reason), a late fee of $50 will be added to the total League Fee amount.  League Fees should still be paid ONLINE, even if late, from your Captain or Player Page.


Really Late Payments = NO PLAY Status

If league payment has not been finalized before your Week 3 game, you and your team will be taken off the schedule - plain and simple - no exceptions.  Please do not let this happen as it will hurt your team, and possibly other teams if we are not able to find a game for them on short notice.  League fees should still be paid ONLINE, even if late, from your Captain or Player Page.


Captains should also be familiar with the following portion of the iBeach Payment Policy regarding League Fee Payments:



If you have been added to a league after it has already started, you have one full week (1 game) to pay the League Fee.  So if your team was added to a league in time for the Week 2 game, you will have until the Week 3 game to pay online.  In nearly all instances, a team starting the season late will pay a pro-rated League Fee - however, Late Add Fees are handled on a case by case basis.  Please email if you have been added late and are unsure of your League Fee.   





iBeach League Cancelations

In the event iBeach cancels a league, prior to starting or during season, due to circumstances out of iBeach control (i.e. Act of God, Government/State shutdown), iBeach will offer credits to players for any league/games not held.  The credits will be equal to the cost of the league, if not started, or a determined pro-rated amount based on how many weeks have already played.  Credits will be valid for one year from the time of cancelation and requests may be sent for extended duration.  Credit codes will be emailed to each player who made payment through the iBeach online system for the league that has been canceled.


Before The Season

Cancelation within 7 calendar days of the start of a season, will result in losing the deposit.  If a team fails to attend the first game of the season without giving prior notice to an iBeach representative (see Game Forfeit Policy below), iBeach reserves the right to replace that team and charge the non-refundable cancellation fee.  Simply not showing up is not a valid means of notification.


During The Season

We understand that sometimes a team cannot complete a season because of circumstances beyond their control (injuries, accidents, illnesses, or worse).  Conversely, sometimes (unfortunately) our league experience just doesn't agree with a team. 

  • Any team that plays through Week 2 and cancels before the Week 3 game, will be charged the team deposit plus a pro-rated fee for the games played.
  •  Any team that plays Week 3 or after, and would like to cancel, will be charged the full League Fee.
  • Teams that play a double header in their first week of play may have a different pro-rated fee. 





Schedule Requests and Game Changes

Once the schedule is posted, and your team needs a game changed for any reason, send your request to   A Game Change affects more than just your team, and will take some time to accommodate, if possible.  A Game Change Fee of $10 will be added to your Team Balance for any game changes accommodated. 


Forfeit Fee and Policy

If a team does not show up for a scheduled game, AND the team has not informed the iBeach Office by 1pm on game day (or 1pm on Friday for weekend games), AND a replacement game cannot be found for the opposing team, that team will forfeit the game and be liable for a $25 Forfeit Fee.


We do not enjoy charging this fee, but forfeits are even worse for the team that showed and didn't get a game!

  •  If a team has more than the required amount of players, but less than the legal amount (correct gender requirements) and a game can still be played, it will still go down as a forfeit, but the team will not be charged the Forfeit Fee.





As a team Captain, you are ultimately responsible for two main things:

  •  your team's attendance to games, and
  •  the prompt and timely payment of your Team Balance.


Other members of your team can call or email a iBeach Represenative to notify of a forfeit with the required notice (1pm on game day or 1pm for weekend games), and with TeamPayer, they can pay their own way for their portion of the Team Balance. 


However, if at any point a few individuals or the team at large stray from our established policies, the personal and financial burden will fall squarely on YOUR shoulders. It will be YOUR credit card on file that is charged if your team no shows to a game or if the Team Balance for the league is not paid in full in the allowed time period, and it is therefore in your own best interest to keep your team responsible and running smoothly. We offer the RSVP Tool and the TeamPayer tools to help you with these responsibilities.  It may not always be your fault if problems arise, but if you are unwilling to accept the consequences when they do, then please consider having someone else as the Captain, or signing up as an Individual.



iBeach does not accept check payments.  We appreciate that many teams have Corporate or Sponsor checks that form part of their Team Balance.  Please mail corporate checks to the iBeach Office as soon as possible following your team's Confirmation into the league. For information on where to send your check, email


Checks MUST be received by the start of the league (in time for processing), or the stored card on file (from registration) may be charged after Week 1. 


Bounced Check Fee

Any check that bounces will result in an additional $25 fee to the Team Balance. 



iBeach does not accept cash payments.



Please feel free to contact the iBeach Office with any questions at 317-530-3005.


Note that any online payments made on this website are also governed by the League Lab Participant Payment Terms.

Note that any online payments made on this website are also governed by the League Lab Participant Payment Terms.
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